September 2016 Minutes

Versailles-Midway-Woodford County Human Rights Commission (HRC)

September 1, 2016

Regular Meeting Fiscal Courtroom, Woodford County Courthouse 6:30 P.M.

Present: Marilyn Daniel, Dan Brown, Donald Morton, Angelica (Annete) Muniz, Sheila Harris, Mary Raglin, Lauren Graves, Sherry Brown

Absent: Tony Wilhoit

The meeting was called to order at 6:30 P.M. by Donald Morton, Chairperson. The Commission welcomed Duncan Baker. D. Brown and Harris made a motion to amend the agenda with the addition of the purchase of a new pop-up tent. Motion passed.

Approval of Minutes

Graves and Harris made motions to approve the August 4, 2016 minutes. Motion passed. D. Brown noted he will be unable to attend the October 6, 2016 meeting. S. Brown and Angelica Muniz volunteered to take minutes and bring 9 copies of the minutes to the November 3, 2016 meeting.

Comments/Questions from Members of the Public: None

Treasurer’s Report

Balance: $1,317.25

(With deposit of $250 from City of Versailles)

Graves announced that she is moving out of Versailles to Franklin County and will be unable to serve on the Commission. By acclamation, Annete Muniz was elected to serve out Graves’ term as treasurer effective immediately. The current officers are as follow: Donald Morton, Chairperson; Marilyn Daniel, Vice-Chair; Dan Brown, Secretary, Annete (Angelica) Muniz, Treasurer. All officers will be eligible to sign checks.

Morton volunteered to contact Mayor Traugott to find a replacement to complete Graves’ term which ends on 12/31/17.

Reports from Committees:

Education (Scholarship Committee): No Report

Fairness Ordinance Committee: No Report

Old Business:

Book Program: D. Brown has scheduled a meeting with Superintendent Hawkins and Principal Cook on September 8, 2016 at 3:00 P.M. to discuss the launching of the Imagination Library Book Program the fall of 2017. Brown will send a written report to the Commission at the October 6, 2016 meeting.

VMWC HRC Website/Google Phone System: Misty Gonzalez has agreed to present a brief training regarding the phone system and website at the beginning of the October meeting. An additional small group coaching session will be scheduled for Monday, September 10, 2016 or Friday, September 23, 2016 at Gonzalez’ office in Lexington. All members of the Commission are invited to attend if possible. Daniel will make contact with Gonzalez to schedule the meeting and, then, inform the Commission of specific date and time.

Twilight Festival: The HRC staffed a successful booth at the recent August 13, 2016 Twilight Festival. Muniz noted there are still plenty of materials for the upcoming Midway Fall Festival. No additional materials will be needed.

Update on More Than A Bakery (Mr. Quigg): Daniel noted that Mr. Quigg has been kind to send emails. Daniel will forward emails to the Commission so that the Commission may stay informed about the company discrimination policies.

Reappointment of D. Brown and Morton: D. Brown and Morton need to contact Judge Coyle if they desire reappointment to the HRC. Brown and Morton’s terms expire October 22, 2016.

Midway Fall Festival: D. Brown made contact with Garett Wells, Woodford County Board of Education, to find out who the Commission should contact in order to schedule a brief presentation regarding the Woodford County ESL program. Wells forwarded D. Brown’s email to Jimmy Brehm and Brehm responded that he would be delighted to present at the November 3, 2016 HRC meeting at 6:30 P.M. D. Brown will forward the original list of ESL talking points and questions to the Commission for feedback. Then, D. Brown will send the revised ESL talking point and questions list for Brehm.

New Business:

Midway Fall Festival: D. Brown volunteered to take the lead in setting up at the Midway Fall Festival. After some discussion it was decided to only staff a booth on Saturday, September 17. D. Brown passed a sign-up sheet to work the booth.

Call Regarding a Possible Complaint: Daniel noted that she received contact from a Woodford Middle School parent who noted her child had been mistreated. Daniel advised and assisted the parent with completion of the state Ky Human Rights Commission complaint form. The parent noted that she could not print the form to forward to the Versailles-Midway-Woodford County Human Rights Commission. Daniel asked the parent to write the V-M-Woodford County Human Rights Commission a letter summarizing the complaint. Daniel also volunteered to contact John C.K. Fisher regarding the complaint.

Review of By-Laws: Daniel briefly reviewed the proposed amendments to the V-M-Woodford County By-Laws. After some discussion, Daniel and Harris made motions to adopt the revised By-Laws. Motion passed.

Pop-Up Tent Purchase: D. Brown presented 3 different pop-up tent purchase options noting that the old tent has holes in it and the structure is bent. Morton agreed regarding the need for a new tent. After some discussion, it was decided to purchase a heavy duty pop-up, waterproof tent with wheeled bag for transport for a cost of $219.00 plus tax with free shipping. D. Brown offered to make the purchase and then be reimbursed by the Commission. Harris and Daniel made motions and the motions passed.

Next meeting will be held at 6:30 p.m. on Thursday, October 6, 2016 in the Woodford Fiscal Courtroom of the Woodford County Courthouse. Misty Gonzalez will be present at 6:30 P.M. in order to train the Commission on the phone system, email, and website.

Respectfully submitted, Dan Brown, Secretary