August 4, 2022

Versailles-Midway-Woodford County Human Rights Commission

Woodford County Fiscal Court-Woodford County Courthouse

Minutes of Meeting

8/4/2022


The regular bi-monthly meeting of the Versailles-Midway-Woodford County Human Rights Commission, held on 8/4/22, was called to order at 7:20 pm by Commission Vice-Chairperson Cierra Spalding.

Commission members present: Cindy Batts, Chris Wright, Cierra Spalding, Elizabeth Turley, Jorge Espinoza, and Joann Muir

Commission members absent: Kyle Fannin, Tim Middleton,

Comments/Questions from members of the public: none

APPROVAL OF MINUTES: Motion was made by Cindy, and seconded by Jorge, for the approval of the minutes of the 7/7/22 meeting as presented. Motion passed.

TREASURER’S REPORT: Kyle unable to attend today’s meeting. It was noted that the people currently in charge of the Imagination Library is now advertising it around the county. Will get an update from Kyle about finances as soon as possible.

OLD BUSINESS:

Twilight Festival discussion: Tim will look at our stockpiles and check with the state commission about materials that we can distribute like bags, pencils/pens, etc. Tim will also make sure that we have the tent, table, and banner at the festival. Cierra will print/order business cards, magnets, and handbills (1/2 sheet) to give out. She will also handle getting the books for the children. Discussed pricing and look of all three of these. They will have English on one side and Spanish on the other. Libby made a motion that we approve the money to buy 500 of each of the business cards and handbills. Joann seconded this. It passed unanimously. The business cards are $45 for 500 and the handbills are $125 for 500. In a separate motion, Cindy moved to approve buying 500 magnets for $115 plus tax, shipping, and handling. Jorge seconded this and the motion passed unanimously. Discussed how to control access to the materials to hand out due to the pandemic. We will keep the books behind the table and hand them out as requested. The bags with information in them may be behind the table or may be laid out on the table for people to pick up. Commissioners are encouraged to wear gloves and masks when working the booth. Commissioners are also encouraged to wear the new t-shirts while working.

The t-shirts will be ready by the festival. They will be free of charge to commissioners due to two separate donations. Anyone else wanting one will need to pay the $27.

Tim was able to get the tax-exempt ID for the commission for the purchase of the books for the festival and other things as needed.

It was also discussed that if Tim were unable to get drawstring bags or similar from the state Human Rights Commission, Cierra would purchase t-shirt bags for this time with the possibility of getting drawstring bags with our new logo on them for the next time. Cindy made a motion and Jorge seconded it to purchase the t-shirt bags (150 bags for $12.99 plus tax and shipping if necessary.

Discussed schedule of who would be manning the booth and when and all were reminded to bring their own chairs.

NEW BUSINESS:

With regards to the job rejection letter from Kroger, it was asked if the person had requested more information on why they were rejected, and it is unknown at this time. Will help with this as needed.

With regards to the issues with the principal, no further action is necessary as the person does not want to pursue.

NEXT MEETING: Thursday Oct 6 at Versailles Baptist Church (alternative site Spark if available).

Motion for adjournment was made by Chris and seconded by Joann. Motion passed.


Addendum: When the prices were checked again, they were higher than thought. Cindy made a motion via email to increase the amount of the business cards, handbills, magnets, and t-shirt bags. Tim seconded this. The motion passed.


Respectfully submitted,

Cindy Batts

Secretary